Tag Archives: workflow

5 Productivity Killers to Avoid

A photographers workflow is key to business success. A well organised and efficient workflow sees them getting jobs completed and delivered to clients – allowing time to find more clients and shoot more jobs. As I work with photographers to improve their businesses, I see weaknesses in their workflows which hold them back from booking and shooting more jobs. It’s ironic – they are struggling with booking more jobs, because they are captive to an inefficient workflow. Check out the 5 productivity killers to avoid.


Using your time well is key to an efficient workflow

Productivity Killer 1. Believing That All Time Spent on Social Media is Productive. Social media is very, very important to most modern day photographers, but how you use it is key. When I hear from photographers that they have spent all day working on their marketing I ask what they have achieved. Too often, it has really been hours surfing on social media. Staying connected with friends and topics of interest is fun and important, but does not generate income for your business. Make sure your business social media time is effective, not glorified time wasting.

Productivity Killer 2. Sitting at A Computer with No Objective.┬áIt is really easy for today’s photographer to sit down at their laptop or tablet and get very little done. I see it with nearly every photographer I talk to about their business. It seems to come from the idea that ‘being busy is good’, and ‘I must work on my business’. I see people talking about working on their business when the reality is they have no objective and no outcome. So what’s the alternative? Before you sit down with that coffee and your laptop decide ‘in the next 2 hours I am going to finish editing last Wednesday’s family portrait shoot’. Sitting at a computer without an objective is likely to be a time waster and enthusiasm killer. Set an objective. Get it done. Complete. Deliver. Bill. Next please.


Set the task, set the time frame. Get it done.

Productivity Killer 3. Spending Too Long Editing Images. Editing images is a really easy way to fill the week, especially when you haven’t got any other jobs to shoot. Sound familiar? Running a successful business is about getting jobs shot, edited, packaged, delivered, and billed. It’s not about spending 70 hours a week working hard and not making a return. Do yourself and your business a favor – get into the habit of getting jobs completed promptly. Give yourself time to find more clients. Too long editing images is not the way to make a strong business.


Time really is money. Refine your workflow and spend more time finding clients

Productivity Killer 4. Allowing Distractions to Your Workflow. This productivity killer sits right along side numbers 1, 2 and 3.

Most of the photographers I work with are running owner / operator businesses from their home. Working from home has advantages, mainly the commute from the bedroom to the lounge room. And it has disadvantages – like household jobs and the kitchen being just a short walk away.

To minimize distractions – create a work space where you work, not one where you sit and then get side tracked. Make it separate from your living space. Know that when you go there, it’s to get your business moving.

Don’t allow distractions to slow your business. There’s thousands of potential clients waiting for you to get out and meet them!

Productivity Killer 5. Using Multiple Devices at Once. I’ve been amazed to find photographers allowing their workflow to be interrupted. And more amazed at how they do it. One of my photographer clients regularly sits down in his ‘editing time’ with his laptop open, his smart phone alongside, and his ipad next to him. He doesn’t want to miss a message or a phone call while he edits. Needless to say, he is not efficient at getting jobs completed, delivered, and billed. Then he suffers by not having enough clients. Focus is needed. Don’t let multiple devices distract you.

Thanks for reading 5 productivity killers to avoid. Let’s focus and get the job done.

5 Tips for a More Effective Workflow

An effective workflow is the difference between efficiently completing one job and moving on to the next, and being tied to your computer seemingly not able to complete the current job. As a Melbourne wedding photographer, I am proud of the efficient work flow that I have built. It is working for me and my business, and also for my clients. As we are in the middle of the summer wedding season here in Australia, I have challenged myself to further improve my workflow. Here are 5 tips for a more effective workflow.

workflow tips

An efficient workflow is particularly important in wedding photography

Tip #1 – Don’t overshoot – too many images can be a killer for your work flow. This does get easier with experience, but once you have the shots you need there is no value in generating 20 more of the same subject. Or 30 more, or 40 more. For example, when shooting a wedding I want a small number of good shots of the wedding rings. I want more than one image of the rings so that I have some options when I am putting together the clients album – but I don’t want lots and lots of them. When I have 4-5 good images, I stop. There is no point in having an additional 25 ring images to work my way through in post production. Get the shots you need and move on. Don’t overshoot. Too many images can be a hindrance to your workflow.

Tip #2 – Delete in camera – one very effective way to make sure the number of files you download to your computer is manageable is to delete images in camera as you go. At a wedding there are times when this is possible. They are normally the less hectic parts of the day like during the preparation. If I know I’ve ‘missed’ a shot I will delete it in camera rather than keep, download, review, and delete. I find this a very effective way to make sure only the best images make it to the post production phase of my workflow.

Tip #3 – Manage your clients expectations – one common ‘mistake’ I see from wedding photographers is not managing their clients expectations for the number of images which will be delivered to them. This is particularly the case if digital images are the only final product being delivered to the client. You don’t want to be in the situation of delivering 200 images when the bride was expecting 500. Have this discussion when you are finalizing the details of the shoot. If the client has unrealistic expectations talk to them about the “quality vs quantity” trade off.

Tip #4 – Be ruthless on the first cull – the big improvement I have made to my own workflow is being ruthless on the first cull. When I first sit down to review images, I now aim to halve the number of images on the first pass. Yes, I aim to delete one in every two images to quickly get to a manageable number of files. It’s possible. Be ruthless on the first cull.

Tip #5 – Keep to Task – The final tip is one which applies to me. It may not apply to you. When I am reviewing and deleting images I find it very easy to get distracted. I want to look at and edit the very best images from the shoot. This is counter productive and means the task of quickly moving to an appropriate number of files to edit gets delayed. Delays are not good for an efficient workflow. Keep to task.

Do you have some key tips to share from your own work flow? What are the improvements you’ve made? Or the pitfalls to avoid? Please add a comment on this post.

Thanks for reading 5 tips for a more effective workflow. I hope they have been useful to you. If you would like to receive regular emails from Beyond Here, add your email address in the sign up box on this page. Thank you.